Who we are:
SEMLA’s mission is to facilitate a diverse and inclusive legal profession in Scotland. SEMLA aims to provide support and career opportunities for ethnic minority lawyers and law students in Scotland. SEMLA is an unincorporated association.
This notice explains how we or those delivering services on our behalf, use your personal information.
How we use your information?
We use your personal information to allow us to contact you about SEMLA’s work.
We will use the information you supply to us to:
Verify your identity where required;
Reply to your enquiry by post, email, or telephone;
Maintain our records;
Provide services to you; and
Send you information about SEMLA’s work and events.
What is our purpose and legal basis for processing your information?
We provide support and create career opportunities for ethnic minority lawyers and law students. Where you have signed up to SEMLA’s mailing list, we use your personal information to contact you about SEMLA’s work and events.
What happens if you do not wish to provide your personal information?
You are not obliged to provide us with your personal information. However without this information we are limited in being able to contact you about SEMLA’s work and events.
Where we have your consent to do so, we will send you information and updates about SEMLA’s work and events. These updates may include information on events that we are holding and information about support and services that are available to you from us or those who work with us.
If you decide that you no longer wish to receive these messages, then you can opt out of future communications. We will still communicate with you for other purposes in the ordinary course of any other relationship we may have with you.
Who do we share your information with?
We will generally comply with requests for specific information from regulatory and law enforcement bodies where this is necessary and appropriate. Other than that, your personal information will not be shared by us to third parties, unless you have consented to this as part of the service, we are to provide you.
Categories of personal data processed
Contact email address
Contact phone number
Contact post code
Contact date of birth
Contact ethnic group
Contact disability status
Contact education status
Contact employment status
Where we may collect personal data from
Directly from you
From third party databases that we have consent to use
How long do we keep your information for?
We only keep your personal information for the minimum period of time necessary. Sometimes this time period is set out in the law, but in most cases, it is based on your business need.
Where your information may be held internationally
The personal information that we collect from you may be transferred to, and processed, at a destination outside the European Economic Area. Where this is the case, we ensure that the organisation processing the data provides an adequate level of protection for your rights and complies with the conditions of data protection law set out in the General Data Protection Regulations.
Using SEMLA’s website
Your rights under data protection law:
access to your information – you have the right to request a copy of the personal information that we hold about you.
correcting your information – we want to make sure that your personal information is accurate, complete and up to date. You may ask us to correct any personal information about you that you believe does not meet these standards.
Deletion of your information – you have the right to ask us to delete personal information about you were:
I. you think that we no longer need to hold the information for the purposes for which it was originally obtained
II. we are using that information with your consent and you have withdrawn your consent – see withdrawing consent to using your information below
III. you have a genuine objection to our use of your personal information – see objecting to how we may use your information below
IV. our use of your personal information is contrary to law or our other legal obligations.
Objecting to how we may use your information
You have the right at any time to tell us to stop using your personal information for direct marketing purposes. In addition, where we use your personal information to perform a task or service, if you ask us to, we will stop using that personal information unless there are overriding legitimate grounds to continue.
Restricting how we may use your information
In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information that we hold about you or we are assessing the objection you have made to our use of your information. This right might also apply if we no longer have a basis for using your personal information, but you don't want us to delete the data.
Withdrawing consent to use your information
Where we use your personal information with your consent you may withdraw that consent at any time, and we will stop using your personal information for the purpose(s) for which consent was given.
Please contact us as at firstname.lastname@example.org if you wish to exercise any of these rights.
Changes to our privacy notice
We keep this privacy notice under regular review and will place any updates on our website. If you do not have access to the internet you can contact us to request hard copies of our documents.
Contact information and further advice
Please contact us at email@example.com if you would like further information or advice about this privacy notice and how we handle your personal information.